Share the project, set the permissions
A project that lives on one person's laptop is not a project — it is a file. Projektiassistent lets you invite the team by email, give each person exactly the rights their work needs, and keep different departments' or clients' data strictly apart.
Four permission levels, not two
"Can see" and "can see everything" is too coarse a split. Each person gets exactly the role their work requires — and it can be changed later.
View
Read only. Fits a board, a client or a colleague who needs to stay informed without changing anything.
Edit
Updating tasks, risks and data. The level for a day-to-day team member.
Admin
Managing permissions and project settings. Fits the project manager running the team.
Owner
Full control of the project, including archiving and deleting it.
Workspaces keep things apart
Every department, team or client gets its own separated environment. Data between workspaces is strictly separated — a consultant's client projects do not bleed into each other.
- Fast switching
Move between workspaces in one click. Same account, different contexts.
- Role-based permissions
Create roles with precise permission sets per module — risks, audit, AI, webhooks, export, workflows.
- Invitations and revocation
Invitations go out by email and the recipient decides whether to join. Access can be revoked instantly at any point.
Discussion stays in context
Task comments, the AI chat and automatic notifications keep the team informed without half the project's background living in someone's inbox.
Frequently asked questions
Does the invitee need to create an account?
Yes, the invitation goes out by email and the recipient creates an account or signs in with an existing one. They decide whether to accept.
Can permissions be changed later?
Yes, at any time. If someone's role on the project changes, change their level; if they leave, remove access and it is gone immediately.
How do workspaces differ from sharing?
Sharing works project by project. A workspace is a separated environment with its own members, projects and permissions — meant for departments or clients. Workspaces are part of the Business plan.
Do files follow the same permissions?
Yes. File access follows the project's sharing permissions, so confidential documents do not become visible simply because someone is on the project.
What Projektiassistent does for you
Project plan generator
Describe the project in your own words — the AI drafts a structured plan.
→🛑Decision readiness
The system tells you what is still missing for a decision.
→🧩Tasks and work breakdown
Break the project down: tasks, subtasks and a WBS.
→📊Gantt chart
Schedule, dependencies and milestones — generated from your plan.
→🔀Kanban board
Task flow in columns — tied to the plan, not a separate list.
→🧭Methodologies
Scrum, Kanban, Waterfall, PRINCE2, hybrid or simple project.
→👥Resource planning
Who is overloaded and who is free — before a deadline slips.
→⚠️Risk analysis
Risk register, impact–probability matrix and mitigations.
→💶Project budget
Cost lines, VAT and free balance in real time — ready for reporting.
→📊Reporting
A status report for management in seconds, not hours.
→🗂️Project portfolio
Every project on one screen — an aerial view, not a magnifying glass.
→🧠AI project manager
Chat, recommendations, what-if and meeting notes in one.
→🔌Integrations
REST API, webhooks, Slack, Teams and calendar.
→🔒Security and GDPR
Layered access control, audit log and GDPR compliance.
→Bring the team into one place
14 days free — all Pro features, no card required.
Start for free →