Share the project, set the permissions
A project that lives on one person's laptop is not a project — it is a file. Projektiassistent lets you invite the team by email and give each person exactly the rights their work needs. On the Business plan, workspaces keep an organisation's or department's projects together and role profiles restrict access module by module.
Three permission levels and an owner
"Can see" and "can see everything" is too coarse a split. Each person gets exactly the level their work requires — and it can be changed later.
Viewer
Views the project and adds comments. Fits a board, a client or a colleague who needs to stay informed without changing anything.
Editor
Views and edits tasks and files. The level for a day-to-day team member.
Admin
Manages shares and all project settings. Fits the project manager running the team.
Owner
The person who created the project, shares it and sets others' permission levels.
Workspaces and role profiles
On the Business plan a workspace is an environment for an organisation or department, with its own projects and members. The project header shows which workspace a project belongs to.
- Switching the active workspace
If you belong to several workspaces, set one as active — same account, different contexts.
- Role profiles
Set the level for each module (none / view / manage) — risks, audit, AI, webhooks, export, workflow. System profiles give you a ready starting point.
- Invitations and removing access
Invitations go out by email and the recipient accepts or declines. In the sharing window you see pending invitations, can change a permission level or remove access.
Discussion stays in context
Task comments are visible to everyone the project is shared with, and the dashboard's "Recent activity" shows new projects, completed tasks, comments and shares. On the Business plan major project events can also be sent to Slack or Teams.
Frequently asked questions
Does the invitee need to create an account?
Yes. The invitation goes out by email; if the recipient has no account they register, otherwise they sign in — using the same email address the invitation was sent to. Invitations can also be accepted in the app under "Shared with me".
Can permissions be changed later?
Yes, at any time. In the sharing window you change a person's permission level or press "Remove" when they leave the project.
How do workspaces differ from sharing?
Sharing works project by project and is available on every plan. A workspace is an organisation's or department's environment with its own members and projects; workspaces and role profiles are part of the Business plan.
Can I restrict which modules someone sees?
The permission level decides whether a person can only view and comment, edit tasks and files, or manage shares and settings. On the Business plan a role profile can hide individual modules (e.g. risks, export) or allow view-only access.
How do I do this in the app?
Step-by-step instructions with the button and field names are in the user guide.
What Projektiassistent does for you
Project plan generator
Describe the project in your own words — the AI drafts a structured plan.
→🛑Decision readiness
Decision log, baseline and milestone approvals — who, what and when.
→🧩Tasks and work breakdown
Break the project down: tasks, subtasks, owners and effort.
→📊Gantt chart
Schedule, dependencies and critical path — built from your plan.
→🔀Kanban board
Task flow in columns — the same tasks as in the plan.
→🧭Methodologies
Waterfall, Scrum, Kanban, Hybrid, PRINCE2 or Simple project.
→👥Resource planning
Who is overloaded and who is free — before a deadline slips.
→⚠️Risk analysis
Risk register: impact × probability, risk score and mitigation plan.
→💶Project budget
Cost lines, VAT and free balance in real time — ready for reporting.
→📊Reporting
A status summary for management in seconds, the document as PDF/DOCX.
→🗂️Project portfolio
Every project on one screen — an aerial view, not a magnifying glass.
→🧠AI project manager
Plan, tasks and summary — recommendations, what-if and notes on Business.
→🔌Integrations
API tokens, webhooks, Slack, Teams and a calendar feed (Business).
→🔒Security and GDPR
Access control, encrypted transport and GDPR rights.
→Bring the team into one place
14-day free trial — no credit card required.
Start for free →