An alternative to the big tools
Trello, Asana, MS Project and Jira are good at managing tasks — and a great many projects still live in Excel. Projektiassistent starts earlier: at the substance of the project, the plan and the funding. Here is an honest comparison, including when your current tool is the better choice.
A task tool starts with a board. We start with the project
Trello, Asana, Jira and MS Project are built on the assumption that the plan already exists — in your head or in a document — and they give you somewhere to lay it out. If the plan does not exist yet, the board stays empty. Projektiassistent starts one step earlier: you describe the project in your own words and get objectives, an activity plan, a schedule, a budget and risks, which you then manage in the Gantt or Kanban view.
The plan comes with it
You do not start from an empty board. The AI produces a first version and you edit it.
The budget lives inside the project
Cost lines, VAT and free balance are part of the same project, not a spreadsheet kept alongside it.
Funding is built in
No large tool turns your project into an EAS, KIK or PRIA application. Here it is one of the project's outputs.
Three languages from one project
The same project produces documents in Estonian, English or Russian — useful when the team and the funder do not share a language.
Pricing that does not grow per seat
Per-user pricing usually means half the team never gets an account. Ours is per workspace.
When the other tool wins
With a large engineering team and an established process, Jira or MS Project is the stronger choice. Each comparison page says so plainly.
Where we differ
Each comparison also says when the other tool is the better choice for you. Pick the one you use today.
Trello alternative
Kanban is fine — but plan, budget and applications live outside Trello.
→🧭Asana alternative
Strong work management — but funding and applications stay outside.
→📐MS Project alternative
Scheduling power without the learning curve — plus funding and AI.
→🧰Jira alternative
Jira is for development teams — a project manager needs something else.
→📊Project management in Excel
A spreadsheet holds until the first slip — then schedule and budget drift apart.
→Frequently asked questions about the comparison
Is Projektiassistent an MS Project alternative?
For most projects, yes. MS Project is strong at very large, highly detailed schedules. If what you need is to get a plan, schedule, budget and risk register in place quickly and actually use them, Projektiassistent gets there faster.
Can I move my projects over from Trello or Asana?
Usually you do not need to move them card by card: you describe the project and the AI drafts the plan for you to review. A common setup is that Trello stays the team's day-to-day board while the plan, budget and reporting live in Projektiassistent.
How do you differ from Jira?
Jira is built around the software delivery workflow — sprints, backlog, releases. Projektiassistent is built around a project that has a budget, a funder and a deadline. For an engineering team Jira is better; for an investment, grant or construction project it is not.
Are you cheaper than the big tools?
Pro is €29 a month and Business €99 a month, not per user. For a small team that is often less than per-seat pricing, where every extra person adds a line to the invoice.
Can I try it before deciding?
Yes. 14 days with every Pro feature and no credit card — enough to run the same project through both tools and compare.