A Trello alternative for real projects
Trello is one of the cleanest task boards ever built — and that is also its limit. A card has a title and a due date, but no project objective, no budget and no funding. Projektiassistent starts where Trello ends: at the substance of the project.
Task board versus project environment
Trello answers "what is in progress". Projektiassistent also answers "why are we doing this, what does it cost and where does the money come from" — the questions projects actually stall on.
The plan is generated
Describe the project in your own words and get objectives, activities, a schedule and a budget. In Trello you start from an empty board.
Budget included
Cost lines net and with VAT, free balance in real time. With Trello the budget usually lives in a separate spreadsheet.
Grant applications
A funding application is drafted from the same project — something no task board does.
Local language and context
The environment and the AI work in Estonian, English and Russian and know the Estonian funding landscape.
When Trello is the better choice for you
We are not claiming Trello is a bad tool — it is very good at what it does. Switching only makes sense if your needs have outgrown a task list.
- ✅ If you only need a task board. A small team, a simple workflow, no budget and no reporting — Trello does that job and does it well.
- 🔌 If you live in the Atlassian ecosystem. If the rest of your workflow is already in Atlassian tools, the integration is there for you.
- 🔄 When it is worth switching. Deadlines, a budget, risks, reporting to a funder or several projects at once — that is where a task board starts to constrain you.
Projektiassistent vs Trello
The comparison covers the parts that actually decide things in project management. Exact features and pricing change — check both vendors' own sites.
| Projektiassistent | Trello | |
|---|---|---|
| Task management (Kanban) | Yes | Yes — its strength |
| AI-generated project plan | Yes, from a description | No |
| Gantt schedule with dependencies | Yes, from the plan | Limited, via add-ons |
| Budget and free balance | Yes, VAT separated | No |
| Risk register | Yes, derived from the plan | No |
| Grant application drafting | Yes | No |
| Estonian-language environment | Yes (et / en / ru) | Partly |
| Best suited to | Projects with a budget and funding | Simple task flow |
Frequently asked questions
Does Projektiassistent replace Trello?
If you use Trello to run projects, yes — the task board is there, plus the plan, schedule, budget and applications. If you use Trello as a personal list, there is no reason to switch.
Is there a Kanban board in Projektiassistent?
Yes, and it is tied to the project plan: moving a card also updates progress, reporting and the Gantt view.
Can I migrate data from Trello?
In practice people start in Projektiassistent from a project description that the AI turns into a plan — usually faster than moving cards one by one, because it adds structure Trello did not have.
How does pricing compare?
Both have a free tier and paid plans. Since prices change, check the current state on each vendor's pricing page.
Is Projektiassistent available in Estonian?
Yes — the environment and the AI work in Estonian, English and Russian.
Where we differ
Try what a task board does not do
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