Everything you want to know

Our AI doesn’t just “write text”—it builds a structured decision-making object based on your input. It bridges your vision with industry-specific logic and your chosen management methodology, ensuring the result is logically coherent and fully actionable.

To begin, all you need is the project’s goal, type, timeframe, and budget. You will get particularly valuable results if you include a reference to a specific law, regulation, or funding measure—this acts as a roadmap for the system to build a project that meets every single requirement to the letter.

Absolutely. Use the AI Enhancement feature during the project creation phase to help make your initial thoughts clearer, more professional, and more logical before the final generation.

What used to take days now takes only a few minutes. You get an immediate, systemic project description, an action plan, and a distribution of roles.

Our AI is programmed not to guess. If your input is contradictory or information is missing, the system will not fill the gaps with “hallucinations.” Instead, it flags these areas in the decision-readiness check. This ensures that final control and quality assurance always remain in your hands.

Standard AI simply generates text. Project Assistant creates decision-ready projects. This means every line is linked to real-world constraints, laws, and methodologies—making it audit-proof and genuinely manageable.

Yes, based on your objectives, the AI generates a logical action plan, suggesting the necessary stages and tasks in accordance with best practices for your chosen field.

Yes. The platform has built-in competence in IT, construction, manufacturing, culture, agriculture, and consulting. We apply the specific regulatory and substantive logic unique to each sector for every project type.

We support Waterfall, Scrum, Kanban, PRINCE2, and Simple Project. Crucially, switching methodologies does not change your project’s core substance—it only adapts the way it is executed.

Yes. By selecting the relevant field (e.g., construction or IT), the system automatically utilizes the correct professional language and terminology specific to that sector and its associated regulations.

Of course. Project Assistant is your tool, not your replacement. You have full control over all content and can make changes at any stage of the project.

If the project’s foundational data (e.g., budget, legislation, or deadline) changes, you can trigger a new generation. The system aligns your existing content with the new constraints, saving you from hours of manual rewriting.

Yes, and it is one of our platform’s greatest advantages. You can start with the Waterfall method and transition to Scrum—your project’s core logic and data will remain intact; the system simply adapts the management framework and terminology.

Project Assistant uses smart versioning. Every significant change is recorded, ensuring a clear decision trail. This way, you always know exactly when and why the project logic has been adjusted.

Yes, every project has a clear lifecycle. Changing the status helps the team maintain focus and provides management with a quick statistical overview of the portfolio’s health.

Your dashboard features a smart search function and filtering options by field, status, or person in charge. Additionally, the dashboard provides visual statistics, allowing you to get an overview of key figures in seconds.

Yes, collaboration is built into the core of the system. You can assign different access levels (Viewer, Editor, Administrator) to keep your team in sync and ensure clear lines of accountability.

It depends on your chosen plan. We have created flexible solutions for both managing individual large-scale projects and for organizations managing hundreds of projects simultaneously.

Your data is securely protected. Once your subscription ends, your projects are kept in archive mode—you can still view and export them, but an active plan is required to create new projects or use AI-powered features.

Yes, this is one of the primary goals of our platform. Unlike a standard text generator, Project Assistant maintains an uninterrupted change and decision trail. Because the system links project content directly to regulations and requirements, every step is logically justified and substantiated. This gives you full confidence that the project meets the standards of regulatory bodies and is transparently auditable.

You have two options: add tasks manually or let the AI generate them automatically. The AI analyzes your project content and industry-specific requirements, prioritizing the most critical activities first so you can start where the impact is greatest.

Yes, you are in full control. You can add, edit, or delete tasks, as well as set precise deadlines and priorities for them.

A specific person in charge can be assigned to every task. This ensures a transparent chain of accountability—all team members know exactly what their responsibilities are and when the deadlines are.

A convenient “check-off” system and a visual progress bar show in real-time how much of the project is completed. This provides a quick overview without requiring you to dive into every single detail.

Yes, the system keeps you informed. Important deadlines and reminders are displayed on your dashboard to ensure that no critical step goes unnoticed.

Yes, every task has a detailed description field. You can add specific instructions, expected outcomes, or notes to ensure that the person in charge has all the necessary information readily available.

The AI proposes a logically optimized path, but you are the expert. You can review all AI-generated tasks and remove or rephrase anything irrelevant with a single click.

Yes. The system adapts the presentation of tasks according to your chosen framework—be it Waterfall (linear action plan) or agile methods like Scrum and Kanban. The content remains the same, but the view supports your preferred management style.

Yes, smart filters allow you to sort tasks by the person in charge, status, or deadline. This way, you can quickly find exactly those activities that require immediate intervention.

Project Assistant doesn’t just create a list; it understands relationships. During generation, the AI identifies critical dependencies—for example, that equipment installation cannot begin before the procurement is completed. If you change the deadline of one task, the system helps you understand how it affects subsequent steps and the overall project timeline, preventing unexpected bottlenecks.

All you need to do is enter your colleague’s email address. The system sends them an invitation, and you can immediately define which access rights apply to them within that specific project.

We offer three levels of access: Viewer (read-only), Editor (can modify content and tasks), and Administrator (full control over project and user management). This ensures that information is accessible while changes remain controlled.

Yes, Project Assistant is designed for real-time collaboration. Team members can work within the same environment, supplement action plans, and mark tasks as completed together.

Yes. As the project owner, you have full authority to manage access. You can modify user permissions or revoke access entirely with a single click.

For the sake of security and data protection, sharing is restricted to specific users. This ensures that your project’s strategic content only reaches those to whom you have personally sent an invitation.

Yes, to ensure data security and a clear chain of accountability, all users must be identified. To edit a project, an active subscription is required, which provides access to all the smart features.

Since the entire project logic, action plan, and regulations are in one place, the team doesn’t have to search for information in emails or different file versions. Project Assistant serves as your organization’s “single source of truth.”

The system keeps a record of key activities and decisions. While a detailed character-by-character log of text edits is not maintained, important steps and content updates are traceable to ensure a clear decision trail is preserved.

They appear automatically on your dashboard in a separate section called “Shared with me.” This gives you a clear overview of both the projects you have created and those you are involved in.

Currently, sharing is project-based, meaning a team member can see the project as a whole. This is necessary to ensure that the person completing the task understands the connection between their actions and the project’s broader goal and decision logic.

Yes. The AI links your project goals with existing funding and support schemes and evaluates in real-time the project’s suitability according to the criteria of the selected fund or measure.

Procurement projects follow a distinct logic. The system structures activities, mandatory documentation, timing, and chains of accountability precisely according to the rules of the procurement process, ensuring full transparency throughout.

The project description covers goals, assumptions, timeline, budget, risks, and critical decision points. It is detailed enough to serve as the foundation for procurement preparation and management decisions.

Permits and approvals are not add-ons; they are a natural part of the project. The system identifies necessary requirements early on and highlights them as potential risk factors, helping you fulfill all prerequisites before reaching a decisive phase.

Yes. The AI analyzes the project’s compliance with specific funding conditions already during the planning stage. This gives you the confidence that the project meets all requirements before any resources are actually spent.

Yes. Project Assistant can be successfully used to plan both public tenders and internal corporate procurement procedures, ensuring a uniform standard and structure throughout the entire organization.

Yes. You can design the project using various scenarios (e.g., different support schemes or self-funding) and evaluate how these impact the project’s timeline, budget, and overall risk profile.

The system marks the project as non-compliant and highlights the specific reasons and deficiencies. This allows you to correct the project content and align it with the requirements that were previously preventing you from applying for funding.

Absolutely. The system takes into account the cycles of funding applications, decisions, and disbursements. The AI adjusts the sequence of activities and the budget allocation so that it remains in alignment with cash flows and critical decision points.

Yes. Compliance monitoring is a continuous process. The system links requirements to specific activities and milestones, identifying potential deviations even in the later stages of the project.

Currently, exporting in PDF format is supported. This ensures that your project descriptions and action plans maintain their professional formatting and logical structure on any device.

Yes. Project Assistant allows you to keep all project-related files and documents securely in one place. This ensures that all relevant information is always accessible to the team.

We take data security with the utmost seriousness. We use modern encryption methods and rigorous security standards to ensure the confidentiality and integrity of your project data.

Your data is stored on secure servers that comply with strict European data protection standards (GDPR). This ensures the highest possible level of privacy and data availability.

Currently, it is possible to export comprehensive project descriptions and action plans. The separate export of tasks is a feature we are considering for future development phases based on user feedback.

Yes. In accordance with GDPR regulations, you have the right and the ability to permanently delete your account and all associated data at any time, directly through your account settings.

Our team is here to support you. If you need assistance or notice any issues, please contact us through the support form located on the platform, and we will respond to you as soon as possible.

Project Assistant is fully multilingual. Both the user interface and the AI-powered generation support Estonian, English, and Russian, while maintaining the accuracy of domain-specific terminology across all languages.

Yes. The web environment is built with a responsive design, meaning you can conveniently manage and monitor your projects through the browser on your smartphone or tablet.

We support secure login and recommend using unique, strong passwords. As part of our commitment to continuously improving security, we are currently working on adding two-factor authentication (2FA) to provide an even higher level of protection.

Engage team members and partners with precisely controlled roles. Choose whether you want to grant view-only access, provide editing freedom, or delegate full administrative rights. Your project’s strategic information is always protected and shared only with those who need it.

Stop wasting time searching through emails and different file versions. Keep all critical files, official documents, and daily tasks securely in a single environment. This ensures your team always has the latest information and a clear objective in sight.

Our visual dashboard provides an instant overview of the status of all your projects. Track progress, identify bottlenecks, and contribute to teamwork without unnecessary meetings. You will see the scale, feel the rhythm, and make data-driven decisions faster than ever before.

The AI is a context-aware project partner. Beyond generating the plan it produces an automatic status summary, gives project-manager recommendations (risks, overloaded resources, slipping deadlines, budget pressure), answers questions in AI chat, and turns meeting notes into tasks.

What-If lets you model "what if" scenarios — what happens if a deadline moves or a resource drops out. You can simulate the impact on the schedule, budget and resources and compare scenarios, so you decide based on data rather than gut feeling.

Yes. Upload your meeting notes and the AI extracts tasks, risks and decisions and creates them in the system with one click.

Yes. The budget becomes an active management object: every cost line is counted against the remaining balance immediately. You see in real time how much budget is still free, plus a warning if costs exceed the budget.

Yes. Every cost line has separate net, VAT rate, VAT amount and gross fields. VAT and gross are computed server-side — important for public-sector and partially-deductible-VAT projects.

Yes. The status summary and AI recommendations account for the budget — they warn when usage exceeds 80%, when one category is over 40% of total spend, or when the project is over budget.

Yes. The platform has a REST API and webhooks (16+ event types) to connect Projektiassistent with your existing systems.

Yes. Status changes, new risks and reached milestones are pushed automatically to Slack or Microsoft Teams channels.

Yes. The iCal feed works with Outlook, Google Calendar and Apple Calendar — deadline changes are reflected automatically.

Yes. Each department, team or client can have its own isolated workspace with its own members and permissions. Switch between workspaces in one click; data is strictly separated.

Yes. Role-based access control (RBAC) lets you create roles with module-level permissions — for example an accountant has audit access but not AI.

We offer a Pro plan (€29/month, up to 20 active projects, 100 AI requests/month) and a Business plan (€99/month, up to 100 projects, workspaces, roles, workflows and full AI). Exact terms are shown when you create an account.

Yes. The first 14 days give you all Pro features for free, with no commitment and no credit card required.

Yes. For regularly recurring processes (monthly reports, quarterly reviews, annual audits) the system creates a new cycle automatically.

Yes. Project version history keeps previous plans and you can restore an earlier version when needed.