Team workload on one screen
Projects rarely slip because nobody knows what to do. They slip because the one person carrying three tasks cannot get through them. The workload panel shows who is overloaded and who is free — before the deadline moves.
Load, not a calendar
A calendar shows what is planned. The workload view shows whether it is possible at all — how many hours are assigned to a person against how many they actually have.
Workload panel
A visual overview of each team member's load. Over- and under-allocated resources stand out from the table immediately.
Weekly capacity
Each member's available time is configurable. Holidays, sick leave and part-time staff show up in planning instead of arriving as a surprise.
Assigning resources
Assign people to tasks by availability and skill — so the whole critical path does not land on one person.
Load balance
Spotting over- and under-allocation lets you redistribute work before someone burns out.
Load comes from the tasks, not a separate sheet
The resource view reads the planned and actual hours of the same project's tasks. You do not maintain load separately — it updates when the work changes.
- Estimate next to actual
Planned hours beside what was actually spent show whether the estimates are realistic at all.
- Changes carry through
Move a deadline in the Gantt view or reassign a task and the load picture changes with it.
- Permission-aware
You see load across the projects you own or that are shared with you — not the whole organisation's.
A realistic plan accounts for people
A hundred per cent utilisation is not the goal. Slack is what lets a project absorb surprises without the whole schedule collapsing.
Frequently asked questions
How does the system know how loaded someone is?
Load is calculated from the hours assigned to tasks against that person's weekly capacity. The sharper the estimates, the more reliable the picture.
Do I have to configure capacity for each person?
Full time is assumed by default. For part-time staff, holidays and longer absences it is worth setting explicitly — otherwise the view is optimistic.
Does the resource view cover several projects at once?
Yes — load is summed across every project you have access to. Looking at one project in isolation hides exactly the problem that overloads people.
Does the AI warn about overload?
Yes. The PM recommendations surface overloaded resources together with the deadlines that are at risk because of it.
What Projektiassistent does for you
Project plan generator
Describe the project in your own words — the AI drafts a structured plan.
→🛑Decision readiness
The system tells you what is still missing for a decision.
→🧩Tasks and work breakdown
Break the project down: tasks, subtasks and a WBS.
→📊Gantt chart
Schedule, dependencies and milestones — generated from your plan.
→🔀Kanban board
Task flow in columns — tied to the plan, not a separate list.
→🧭Methodologies
Scrum, Kanban, Waterfall, PRINCE2, hybrid or simple project.
→⚠️Risk analysis
Risk register, impact–probability matrix and mitigations.
→💶Project budget
Cost lines, VAT and free balance in real time — ready for reporting.
→📊Reporting
A status report for management in seconds, not hours.
→🗂️Project portfolio
Every project on one screen — an aerial view, not a magnifying glass.
→🤝Team collaboration
Share the project, set permissions, keep data separated.
→🧠AI project manager
Chat, recommendations, what-if and meeting notes in one.
→🔌Integrations
REST API, webhooks, Slack, Teams and calendar.
→🔒Security and GDPR
Layered access control, audit log and GDPR compliance.
→See your team's real workload
14 days free — all Pro features, no card required.
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