From idea to a ready energy project — with AI
The solar park is waiting for a grid connection, the spatial plan is still in proceedings and the investor wants to know when generation starts — how do you give an honest answer when permits, contracts, deliveries and the schedule sit in different files? Projektiassistent brings renewables, energy-efficiency and grid projects into one workspace: a plan with phases, permits, dependencies, budget and risks is ready in minutes, and the board sees the whole portfolio in one view.
An energy project's permits, grid and funding shouldn't live in separate files
Development prerequisites, contracts, deliveries, budget and risks are often spread across spreadsheets, emails and partners' folders. Projektiassistent brings them under one project and helps check feasibility before the big investment decision.
Prerequisites are in many hands
Spatial planning, environmental impact assessment, grid connection and land use move through different authorities and partners. Nobody sees the full picture.
One delay moves everything
When the grid connection or a transformer delivery runs late, it isn't one date that moves — construction, commissioning and cash flow all move with it.
Reporting is demanding
The funder wants measurable environmental impact and traceable costs; the board and investors want an honest status. Pulling it together by hand eats hours.
Many parties, blurred ownership
Developer, designer, contractor, suppliers and the grid operator — who is responsible for what, and where do things actually stand, beyond what was said in the meeting?
Before the investment decision: is the project really ready?
Energy projects rarely stall on technology — they stall on prerequisites: spatial planning, environmental impact assessment, grid connection terms and funding. Before launch, they have to be consistent with each other and with the schedule. Approval checkpoints, the critical path and attention signals show what is still missing.
- Approval checkpoints before launch
Record the permit, grid connection terms and funding decision as milestones for an approver to confirm — the system saves who approved and when. The project stays in Draft status until you decide to launch it.
- Critical path in plain sight
Gantt shows which activities can't slip and where there is slack. If the grid connection or a transformer delivery moves, the impact on the whole deadline is visible at once.
- Net and VAT tracked separately
Cost lines in net and VAT with category and status (planned, committed, invoiced, paid); reserved, used and free balance in real time — ready for questions from the funder and investors.
What energy and green-transition teams use Projektiassistent for
You get a plan built for the specific project, not an empty template. The AI accounts for the field's specifics — spatial planning, environmental impact, grid connection, long lead times, dependencies and funder requirements.
Solar parks
Rooftop and ground-mounted parks — planning, permits, grid connection, deliveries and construction on one timeline.
Wind energy
A long development cycle from measurements and environmental impact assessment to construction — dependencies and decision points in plain sight.
Energy storage
Battery and other storage solutions — technical design, grid connection and commissioning in stages.
Grid connection & infrastructure
Connections, substations and lines — a multi-phase schedule with critical path and buffers.
Building energy efficiency
Renovating apartment, public and commercial buildings — from energy audit to construction, together with funder requirements.
Industrial energy efficiency
Heat recovery, process electrification and energy savings in production — work planned so production doesn't stop.
Heat & district heating
Boiler house upgrades, heat pumps and pipelines — a schedule that respects the heating season.
Carbon-reduction plans
An emissions-reduction action plan with baseline and target indicators — results you can track, not just promise.
Grant projects
Environmental Investment Centre, Modernisation Fund and EU programmes — funding conditions and impact indicators in the plan from the start.
How an energy project moves from idea to report
Example: a manufacturer is building a solar park with battery storage on its factory roof and the adjacent plot. The same project goes through every stage in one workspace — nobody has to copy information from file to file.
Idea
“We want to build a solar park with storage next to the factory.” You describe the project in a couple of sentences and the AI turns it into a draft plan: development, permits, grid connection, deliveries, construction and commissioning.
Pre-assessment
Capacity, budget, spatial planning, grid connection terms, environmental impact and dependencies are thought through before the investment decision.
Decision
The board sees whether the project is realistic, what it costs, where the critical path runs and which risks are still unresolved.
Funding
From the same plan, the AI prepares a structured application for the chosen measure — including the environmental impact indicator described in the goal.
Delivery
Gantt, deliveries, tasks and risk register. When the panel delivery or the grid connection moves, the critical path immediately shows the effect on the projected end and commissioning.
Reporting
Progress, budget use, decisions and results — the AI status summary and the project document for the board, investors or the funder from the same data.
Several energy projects in different phases — all in one view
An energy company or developer has projects in development, permitting, construction and commissioning at the same time. In the Business plan's portfolio every project carries a health score, and dependencies between projects — a shared substation, for example — are visible.
A board member, head of development or investment manager gets the answers at a glance:
- Which projects are in development and which are under construction?
- Whose permits or grid connection are holding other projects up?
- Where is there a danger of overspending or a late delivery?
- Which investment decisions need to be made — and who is responsible?
- What can I honestly tell the supervisory board or investors?
What happens when the grid, a delivery or permitting drags on?
Something always shifts in an energy project: the grid connection is late, equipment prices move or permitting drags on. The what-if simulation in the Business plan shows the impact on the project end before the decision — not after it.
The grid connection is late
Pick the connection task, enter a delay in days and see how far it pushes the project end. Simulations are kept in the history.
Equipment prices move
Update the cost line for panels, batteries or a transformer and see at once how much free balance is left; if costs exceed the budget, the budget block shows a warning.
Permitting drags on
The critical path shows which activities determine the final deadline and how much slack each has — so you see what has to wait for the environmental impact assessment or spatial plan and what can move ahead.
From climate goal to measurable result — and on to the report for the board and the funder
The green transition stays a slogan if “we'll cut emissions” never reaches a concrete project, budget and indicator. In Projektiassistent that chain lives in one place — so when someone asks “what did this investment deliver?”, the answer is there.
- Energy or climate goal
- Investment programme
- Project
- Permits & grid connection
- Activities & deliveries
- Budget
- Commissioning
- Impact indicators
- Report
- Summary for the board and investors
The AI status summary gives the project's current state in moments. The project document exports as PDF or DOCX in one of five design templates — without spending hours writing it up.
- Measurable environmental impact
Indicators with baseline and target values — energy saved, energy generated or emissions reduced — go into the project goal and critical outputs; the AI takes them into account when building the plan's activities.
- Decision log and versions
Investment decisions and revisions to the technical solution sit in the decision log with rationale, decision-maker and date; in the Business plan the audit log records major changes and earlier versions can be restored, so an audit can see how the project evolved.
Green and energy grants — an application from the same plan
The AI gathers your goals, action plan, budget, risks and team into a structured application for the chosen funding programme — the environmental impact indicator comes from the project goal, where you describe how success is measured. Create several applications per project — 3 a month on Standard, unlimited on Business.
Environmental Investment Centre (KIK)
Grants for energy-efficiency, renewables and environmental projects — with an impact indicator set against a baseline and a target.
Modernisation Fund
Funding for modernising the energy system and for renewable energy investments.
EU funds and programmes
Cohesion policy funds, the Just Transition Fund and LIFE — indicators, work packages and conditions in the plan from the start.
You can enter the measure's web address when drafting the plan and the AI takes its content into account, so you can check compliance before submitting. Final eligibility is always decided by the implementing agency or the funder.
Excel is fine for a table. An energy project needs a system.
Excel isn't a bad tool — it just wasn't built to manage how permits, grid connection, deliveries and funder requirements depend on one another. Here's where it stops being enough.
| Projektiassistent | Excel | |
|---|---|---|
| Schedule | Gantt with dependencies and critical path | Dates in cells, links in your head |
| Impact of a delay | Visible at once across the whole deadline | Has to be worked out by hand |
| Permits and prerequisites | Milestones approved before launch | A separate list, if it's up to date |
| Budget | Net and VAT separate, cost lines with status | Formulas that break in copies |
| Decisions | Decision log with rationale | In emails and minutes |
| Reporting | AI status summary from the same data | Written up by hand |
| Multiple projects | Portfolio with health scores (Business) | One file at a time |
Partners see what they need — investment data stays under control
Energy projects contain investment decisions, contract terms, prices and development plans not yet made public. Access is checked on every request. Permission levels and the decision log come with every plan; the audit log, versions and workspaces are in the Business plan.
Three permission levels
Viewer, Editor and Admin. An investor or supervisory board member can be a Viewer — they see and comment but can't change anything.
Workspaces
Project companies, clients or partners in separate workspaces; a role profile sets which modules a user can see or edit.
Invitations and revoking access
The designer, contractor or consultant is invited by email. When their work ends, the share can be removed immediately.
Audit log
Major changes, decisions, risks and approvals on one timeline, with who and when.
Encrypted connection
All traffic over HTTPS with HSTS; every request checks that the data belongs to an environment the user has access to.
Data export and GDPR
“Export my data” downloads a copy of your personal data, “Delete my account” removes the account; the project document exports as PDF or DOCX.
If your company or your investors have information security or data protection requirements you'd like to go through before adoption, write to us — we'll answer question by question. Contact →
The right methodology for an energy project
A phased Waterfall or PRINCE2 with clear decision points for development and construction projects — development, investment decision, construction, commissioning; a hybrid for complex multi-phase programmes. Critical path and milestones give the board and the funder traceability. Switching methodology never alters the project's substance.
Start with one real project, not the whole development portfolio
New software doesn't have to be rolled out across the whole company at once. The fastest way to see the value is to take one project in development or construction and run it through Projektiassistent.
One project
Pick your next solar park, renovation or grant project and build its plan. The trial lasts 14 days (up to 3 projects) and no credit card is required.
Pilot with the team
Invite the head of development, the designer, the finance manager and the board — each with their own permissions. The first status summary shows whether it saves time.
Whole portfolio
If the pilot works, bring the remaining projects into the portfolio on the Business plan, link the dependencies between them and separate project companies or clients into workspaces.
Frequently asked questions from energy companies and developers
Is Projektiassistent suitable for a small developer or a company with a single project?
Yes. You can start with one solar park, renovation or grant project and a couple of users — the Standard plan covers Gantt, risks, budget and the AI plan for up to 20 active projects. When there are more projects or they are split across project companies, the Business plan adds the portfolio view, workspaces, role profiles, workflow forms and up to 100 active projects.
Can we follow projects in different phases in one view?
Yes. The Business plan's portfolio view shows projects in development, permitting, construction and commissioning on one screen, each with a health score (on track, monitoring, at risk, blocked). Overdue tasks and risks show up as signals and dependencies between projects — a shared substation, for example — are mapped, so a slip in one project doesn't surprise the others.
How do we keep spatial planning, environmental impact assessment and grid connection under control?
They go into the plan as milestones for approval: an approver confirms the permit, the environmental impact assessment or the grid connection terms, and the system saves who and when; the project stays in Draft status until you decide to launch it. The critical path shows the projected end and slack, so if the connection or the proceedings drag on, the impact on construction and commissioning is visible at once. The system doesn't pull the status of proceedings from authorities itself — the responsible person updates it, and every related decision stays in the decision log with its rationale and decision-maker.
Is it suitable for KIK, Modernisation Fund or EU grant projects?
Yes. The AI prepares a structured application from the project plan for the chosen funding programme (3 a month on Standard, unlimited on Business); the environmental impact indicator with a baseline and a target comes from the project goal. VAT is calculated separately for every cost line and each line has a category and status, so the cost summary needed for reporting comes from the data. Final eligibility is always decided by the implementing agency or the funder.
Can the board, investors and partners get different levels of access?
Yes. Sharing a project has three permission levels — Viewer, Editor and Admin — so an investor or supervisory board member sees and comments without changing anything, and a designer's or contractor's share can be removed immediately when their work ends. For the board or investors, the AI drafts a status summary and the project document can be shared as PDF or DOCX. In the Business plan, project companies or clients can be kept in separate workspaces.
Does Projektiassistent replace document management, a construction log or production monitoring?
No. It is a workspace for planning and managing projects — plan, schedule, budget, risks, decisions and reports. Project documentation, the construction log, accounting and metering of generation and consumption stay in their own systems. On the Business plan, Projektiassistent connects to existing systems through API tokens and webhooks, sends notifications to Slack or Teams and puts deadlines in your calendar via a calendar feed.
How are investment and contract data protected?
All traffic is encrypted (HTTPS and HSTS) and access is checked on every request; on the Business plan, changes are recorded in the audit log with who and when. Users can download a copy of their personal data and delete their account. Data processing is described in detail in the privacy policy.
Can we start with a single project?
Yes — and that's the most sensible way, for example with one project in development or construction. The trial lasts 14 days, includes up to 3 projects and 20 AI requests and requires no credit card. Business plan features (portfolio, what-if, workspaces) are not part of the trial — if you'd like to see them and your own project first, request a demo through the contact page.
Let's make your next energy project decision-ready
Try 14 days free — 3 projects and 20 AI requests, no credit card required. Want to see how it looks with your own project first? Request a demo.