From idea to a ready construction project — with AI
Several sites at once, dozens of subcontractors and a budget that moves with every variation — how do you know which site is really on schedule and where the money is running out? Projektiassistent brings construction and development projects into one workspace: a plan with phases, critical path, budget, risks and owners is ready in minutes, the board sees every site in one view and the client gets a report from the same data.
A construction project shouldn't live in Excel, minutes and phone calls
The schedule, budget, variations, subcontractor deadlines and client decisions are often spread across files and people's heads. Projektiassistent brings them under one site and shows problems before they turn into a standstill.
Site information is scattered
Budget in Excel, schedule in a separate file, agreements in site meeting minutes and on the phone. Nobody has the full picture.
One delay pushes the whole chain
A subcontractor falls a week behind, the next trade can't start — and the effect on the handover date only shows when it's already too late.
Variations eat the budget
Extra works are agreed verbally on site and reach the budget later or not at all. In the end the dispute with the client runs on memory.
Everyone keeps asking for status
The board, the client and the bank want to know whether the site will finish on time. Each time the report is written by hand — separately for every site.
Before breaking ground: is the site really ready?
A tidy construction schedule and a build-ready project are not the same thing. Before launch, scope, design, permits, budget, financing and owners have to be consistent. Approval checkpoints, the budget warning and attention signals show what is still missing before the site comes to a standstill.
- Approval checkpoints before site start
Record the building permit, financing and detailed design as milestones for an approver to confirm — the system saves who approved and when. The project stays in Draft status until you decide to launch it.
- Sequence of trades and critical path
Foundations, frame, roof, services, finishes — dependencies are linked and you see immediately which package must not slip.
- Net and VAT tracked separately
Cost lines per activity in net and VAT, free balance in real time. A variation is added as a budget line together with the decision — it doesn't stay in an email.
What construction and real estate companies use Projektiassistent for
You get a plan built for the specific site, not an empty template. The AI accounts for the field's specifics — design stages, building and occupancy permits, the sequence of trades, material lead times, seasonality and owner's supervision.
New build & development
Residential, commercial and office buildings from brief to occupancy permit — phases, critical path and budget in one view.
Renovation & energy efficiency
Reconstruction of apartment and public buildings — scope, resident communication and grant conditions in one plan.
Design & permits
Concept, preliminary design, detailed design and approvals as checkpoints — the building permit application isn't left to the last minute.
Detailed planning & pre-development
Site, detailed plan, feasibility and financing — the development decision before money goes into design.
Infrastructure & utilities
Roads, yards, water and power networks — a multi-phase schedule with dependencies, buffers and supervision.
Industrial & warehouse buildings
Building or extending production and warehouse facilities — tied to the client's operations and equipment installation.
Fit-out & interior works
Fit-out and refurbishment of rental space — a tight deadline, many trades and the tenant's move-in date.
Building services & renewables
Solar panels, heat pumps, ventilation and automation — delivery, installation, commissioning and handover.
Property management & maintenance plans
Recurring repair and maintenance work across several buildings — each job with its owner, budget and deadline in the portfolio.
How a construction project moves from idea to handover
Example: a developer builds a 24-unit apartment building. The same project goes through every stage in one workspace — nobody has to copy the schedule, budget and minutes from file to file.
Idea
“We're building a 24-unit apartment block, completion in 18 months.” You describe the site in a couple of sentences and the AI turns it into a phased draft plan.
Pre-assessment
Design, permits, budget in net and VAT, sequence of trades, lead times and risks — winter concrete works, for instance — are thought through before the decision.
Decision
The board or investor sees the budget, the critical path, the financing need and which approval checkpoints are still unconfirmed.
Preparation
Detailed design, building permit and subcontracts as milestones. If the permit is delayed, the critical path shows at once how it affects the projected end.
Construction
Gantt, Kanban and risk register. On the Business plan, the AI turns site meeting notes into actions, decisions and risks; variations go into the budget together with the decision.
Handover & reporting
Acceptance, snag list and occupancy permit. The AI status summary and the project document for the client, the board or the lender come from the same data.
Several sites, one view — the board sees where to step in
Projektiassistent isn't just for running a single site. In the Business plan, new builds, renovations, developments and defect-period work come together in a portfolio where every project carries a health score and cross-project dependencies are visible.
A board member, development manager or construction manager gets the answers at a glance:
- Which sites are on schedule and which are behind?
- Where is the budget at risk and how much free balance is left?
- Which variations and decisions are waiting for approval?
- Where is our own team overloaded across several sites?
- Which site needs my intervention this week?
What happens when something shifts on site?
Something always shifts in construction: a subcontractor is late, the client wants extra works or the permit is delayed. The what-if simulation in the Business plan shows the impact on the project end before the decision is made — not once the site has stopped.
A subcontractor is late
Pick a work package, enter a delay in days and see how far it pushes the project end. Simulations are kept in the history.
The client asks for a variation
Add the variation as a budget line and see at once how much free balance is left; if costs exceed the budget, the budget block shows a warning. The decision is saved in the decision log with its rationale.
The building permit is delayed
The critical path shows which works determine the final deadline and how much slack each one has — so you see whether external works slip into winter and which can be resequenced.
From investment decision to occupancy permit — and a report for the client
The client and the board don't ask how many tasks are done. They ask whether the site will finish on time, whether the budget holds and what has been decided. In Projektiassistent that chain lives in one place — so the answer is there without writing a report from scratch.
- Investment decision
- Brief
- Design
- Permits
- Construction schedule
- Works & subcontractors
- Budget & variations
- Acceptance
- Occupancy permit
- Summary for the client or the board
The AI status summary gives the site's current state in moments. The project document exports as PDF or DOCX in one of five design templates — without spending hours writing it up.
- Variations in the decision log
Every approved extra work is saved with its rationale, decision-maker, status and date — a later dispute runs on facts, not memory.
- Restorable history
In the Business plan, the audit log records major changes with who and when, and earlier versions can be restored. You can see how the schedule and budget evolved and why.
Renovation and energy grants — an application from the same plan
In renovation and energy-efficiency projects the applicant is often the client, such as an apartment association. The AI gathers the project's goals, works plan, budget, risks and team into a structured application for the chosen funding programme. Create several applications per project — 3 a month on Standard, unlimited on Business.
Apartment building renovation
Renovation grants for apartment associations from EIS (formerly KredEx) — scope and budget in the grant's structure.
Energy efficiency & renewables
Energy-saving and renewable measures for buildings — measurable impact and conditions inside the plan.
Environmental Investment Centre
KIK grants for infrastructure, energy and environmental projects.
You can enter the measure's web address when drafting the plan and the AI takes its content into account, so the client can check compliance before submitting. Final eligibility is always decided by the funder or implementing agency.
Excel is fine for a cost estimate. A construction site needs a system.
Excel isn't a bad tool — estimators use it every day. It just wasn't built to manage several sites, dependencies between trades and variations. Here's where it stops being enough.
| Projektiassistent | Excel | |
|---|---|---|
| Construction schedule | A Gantt chart that updates as work happens | A table updated by hand |
| Dependencies between trades | Critical path and impact on follow-on works | Limited or none |
| Variations | A budget line with decision and rationale | In emails and a separate sheet |
| Budget | Net and VAT separate, free balance in real time | Formulas that drift apart between copies |
| Site meetings | Actions, decisions and risks straight from the notes (Business) | Minutes in Word, tasks in someone's head |
| Report for the client | AI status summary from the same data | Written up by hand |
| Multiple sites | Portfolio view for the whole company (Business) | One file at a time |
Client, subcontractor and your own team — each sees their own part
A construction project holds prices, contract terms and client decisions that not every party needs to see. Access is checked on every request. Permission levels and the decision log come with every plan; the audit log, versions and workspaces are in the Business plan.
Role-based permissions
Three permission levels: Viewer, Editor and Admin. The client is a Viewer who sees and comments but can't change anything; the site team edits, the project manager manages sharing.
Invitations and revocation
A subcontractor is invited by email to their own project only. When the contract ends, the share can be removed immediately.
Workspaces
Separate companies, business units or developments in separate workspaces; a role profile sets which modules a user can see or edit.
Audit log and decision log
Major changes on one timeline with who and when, and version restore; decisions with their rationale and decision-maker.
Encrypted connection
All traffic over HTTPS with HSTS; every request checks that the data belongs to an environment the user has access to.
Data export and GDPR
“Export my data” downloads a copy of your personal data, “Delete my account” removes the account; the project document exports as PDF or DOCX.
If your company or your client has data protection or information security requirements you'd like to go through before adoption, write to us — we'll answer question by question. Contact →
The right methodology for a construction project
Construction suits a phased Waterfall with approval gates and a Gantt chart with the critical path; PRINCE2 with clear decision points for larger developments. Kanban fits the flow of defect-period and repair work. Switching methodology never alters the project's substance.
Start with one site, not the whole company
New software doesn't have to be rolled out to every site at once. The fastest way to see the value is to take one current or planned site and run it through Projektiassistent.
One site
Pick your next construction or renovation project and build its plan with schedule and budget. The trial lasts 14 days (up to 3 projects) and no credit card is required.
Pilot with the site team
Invite the project manager, site manager and the client — each with their own permissions. The first status summary for the client shows whether it saves time.
Whole company
If the pilot works, bring the remaining sites into the portfolio on the Business plan and separate business units or developments into workspaces.
Frequently asked questions from construction and real estate companies
Is Projektiassistent suitable for a small construction company?
Yes. You can start with one site and a couple of users — the Standard plan covers Gantt, Kanban, risks, budget and AI for up to 20 active projects. When there are more sites, business units or developments, the Business plan adds the portfolio view, resource planning, workspaces, role profiles, workflow forms and up to 100 active projects. Company size isn't the requirement; the requirement is having more sites and subcontractors than one person can keep in their head.
Can we run several sites at once in the same workspace?
Yes. The Business plan's portfolio view shows every site on one screen: each project carries a health score (on track, monitoring, at risk, blocked), overdue tasks and risks show up as signals and dependencies between projects are mapped. Resource planning shows each site manager's workload as a percentage and whether they are overloaded across several sites.
How do we manage variations and extra works?
A variation is added to the budget as a separate line, and the decision to approve it is saved in the decision log with its rationale, decision-maker, status and date. Before agreeing with the client, the budget block shows how much free balance is left, and the Business plan's what-if simulation shows how far the extra days push the project end. Cost lines stay in the project with their date and status, so a later discussion with the client runs on facts, not memory.
Can the client, the bank or an apartment association follow the site's status?
Yes. The client can be given Viewer access to see and comment on the schedule and status without changing anything. For the board, the bank or an apartment association, the AI drafts a status summary and the project document can be shared as PDF or DOCX. If an apartment association is applying for a renovation grant, the AI also prepares a structured application from the same plan — final eligibility is always decided by the funder.
Can subcontractors be involved without seeing everything?
Yes. A subcontractor is invited by email to their own project only and sees only the projects shared with them — other sites' data stays hidden. Sharing a project has three permission levels: Viewer, Editor and Admin, and the share can be removed immediately when the contract ends. The Business plan adds workspaces per company or development and role profiles that set each module's level (none, view, manage).
Does Projektiassistent replace the site diary, estimating software or accounting?
No. It is a workspace for planning and managing construction projects — schedule, budget status, variations, risks, decisions and reports. The site diary, detailed cost estimates, drawings and accounting stay in the systems built for them. On the Business plan it connects to existing systems through API tokens and webhooks, sends notifications to Slack or Teams and puts deadlines in your calendar via a calendar feed.
How is our data protected?
All traffic is encrypted (HTTPS and HSTS) and access is checked on every request; on the Business plan, changes are recorded in the audit log with who and when. Users can download a copy of their personal data and delete their account. Data processing is described in detail in the privacy policy.
Can we start with a single site?
Yes — and that's the most sensible way. The trial lasts 14 days, includes up to 3 projects and 20 AI requests and requires no credit card. Business plan features (portfolio, what-if, workspaces) are not part of the trial — if you'd like to see them and your own site first, request a demo through the contact page.
Let's make your next construction project decision-ready
Try 14 days free — 3 projects and 20 AI requests, no credit card required. Want to see how it looks with your own site first? Request a demo.