From idea to a ready farm project — with AI
The barn has to be finished before winter, the combine must arrive before harvest and the grant costs will need evidencing later — how do you keep all of that in one plan while you're also out in the field? Projektiassistent brings a farm's or rural business's investments, seasonal work and grant projects into one workspace: a plan with schedule, budget, own contribution, risks and owners is ready in minutes, and you see at a glance what is on track and what needs your decision.
A farm investment shouldn't live in a notebook, Excel and your phone
Quotes sit in emails, the budget in Excel, deadlines in your head and agreements in phone calls. Projektiassistent brings them under one project and helps you see whether the investment is feasible before the money and the season are gone.
Information is scattered
Quotes in emails, budget in Excel, agreements with the builder over the phone. When the bank or the accountant asks for something, you have to dig it all up again.
The season won't wait
When construction or a delivery runs late, it isn't just one date that moves — the dryer isn't ready for harvest or the animals can't move into the new barn before winter.
The grant comes afterwards
Costs usually have to be paid up front and evidenced later. If the own contribution or the loan isn't in place, the investment stalls halfway.
Everything is in one person's head
The manager is in the field, the barn and the office at once. If they're ill or harvest is under way, nobody else knows where the investment stands.
Before investing: is the project really ready?
A grant decision and a deliverable project are not the same thing. Before launch, the goal, budget, own contribution, permits, quotes and schedule have to be consistent — and construction or delivery has to be finished before the season. Approval checkpoints, the budget warning and the critical path show what is still missing.
- Approval checkpoints before launch
Record the own contribution, the building permit and the quotes as milestones for an approver to confirm — the system saves who approved and when. The project stays in Draft status until you decide to launch the investment.
- Season and weather in the schedule
Sowing, harvest and construction windows sit in the Gantt view as dependencies, with buffers between them. If a delivery is late, you see straight away whether the dryer will be ready for harvest.
- Net and VAT separate
Cost lines in net and VAT separately, with supplier and invoice number, free balance in real time and a warning if costs exceed the budget — just as grant reports ask for it.
What farms and rural businesses use Projektiassistent for
You get a plan built for the specific project, not an empty template. The AI accounts for the field's specifics — seasonal cycles, weather risks, permits, own contribution and the conditions of the grant measure.
Barns & livestock buildings
A barn, manure store or milking parlour — permits, design, construction and moving the herd on one timeline.
Machinery & equipment
A combine, tractor or precision-farming equipment — quotes, delivery and commissioning before the season starts.
Grain dryers & storage
A dryer, warehouse or cold store — finished before harvest, not after it.
Seasonal & sowing plans
Seasonal work, deadlines and owners on one timeline, with buffers for the weather.
Organic conversion
Transition stages, certification requirements and checkpoints clearly tracked.
Land improvement & infrastructure
Drainage, farm roads and utilities from design to delivery — permits, dependencies and supervision in one view.
Processing & diversification
Your own dairy, meat or juice production, a farm shop or rural tourism — premises, requirements and market launch in one plan.
Energy on the farm
Solar panels on the barn roof, biogas or more efficient drying — technical stages together with funder requirements.
Cooperative & LEADER projects
A joint investment, cooperation or community project — partners, roles and funding conditions from the start.
How a farm investment moves from idea to report
Example: a dairy farm is building a new barn and applying for a PRIA investment grant. The same project goes through every stage in one workspace — nobody has to copy information from file to file.
Idea
“We want to build a new barn and move the herd in before winter.” You describe the project in a couple of sentences and the AI turns it into a draft plan: design, permits, construction, fit-out and the move.
Pre-assessment
Budget, own contribution, bank loan, permits, quotes and seasonal constraints are thought through before anything is ordered.
Decision
The owners or the board see whether the project is realistic, what it costs, how large the own contribution is and what risks come with it.
Funding
From the same plan, the AI prepares a structured application for the chosen measure — goals, budget and risk analysis are already there.
Delivery
Gantt links construction, deliveries and seasonal work. If the builder falls behind, you see immediately whether the move before winter is at risk.
Reporting
Progress, budget use and cost lines — an AI status summary and the project document for the owners or the bank, and input for grant reporting, from the same data.
One business, several investments and a season — all in one view
A larger farm or agricultural business runs several projects at once: construction, machinery, a grant project and seasonal work. In the Business plan's portfolio every project carries a health score, and dependencies between projects are visible.
The farm owner, managing director or CEO gets the answers at a glance:
- Which investments are running right now, and where do they stand?
- Is anything putting sowing, harvest or the herd's move at risk?
- Where is there a danger of overspending or a slipping deadline?
- Who is responsible for dealing with the builder, suppliers and the bank?
- Which projects need my decision this week?
What happens when the weather, a delivery or prices shift?
In farming, disruption is the rule: a wet spring, a late delivery or pricier materials. The what-if simulation in the Business plan shows a delay's impact on the project end before the decision — not when the season is already here.
The season slips
A wet spring pushes back sowing or construction work. Pick a task, enter a delay in days and see how far it pushes the project end. Simulations are kept in the history.
A delivery is late
The combine or dryer arrives a month later. The critical path shows the projected end and the slack — whether it will be there for harvest and what needs replanning.
Prices rise
Materials or machinery get more expensive. Update the cost line and the budget block immediately shows the free balance and warns if costs exceed the budget — before the order is placed.
From business goal to investment — and on to the report for the bank and the funder
An investment isn't a goal in itself: it has to raise productivity, quality or working conditions. In Projektiassistent that chain lives in one place — so the owners, the bank and the funder get a clear answer on what the money was spent on and what came of it.
- Business goal
- Investment need
- Grant measure
- Project
- Activities & season
- Budget & own contribution
- Delivery
- Cost summary
- Result & report
- Summary for the owners and the bank
The AI status summary gives the project's current state in moments. The project document exports as PDF or DOCX in one of five design templates — without spending evenings writing it up.
- Cost summary for reporting
Every cost line has a category, status (planned, committed, invoiced, paid), supplier, invoice number, net amount and VAT — the cost list needed for interim and final grant reports is already in the project, not in a hand-made spreadsheet.
- Decision log and versions
Why a different supplier was chosen or the barn design was revised — the decision, rationale, decision-maker and date are recorded; in the Business plan, earlier versions can be restored.
Rural funding — an application from the same plan
The AI gathers your goals, action plan, budget, risks and team into a structured grant application for the chosen funding programme. Create several applications per project — 3 a month on Standard, unlimited on Business.
PRIA investment grants
Investment grants for agricultural holdings and rural businesses, administered by the Agricultural Registers and Information Board — rationale, budget and own contribution clearly set out.
CAP strategic plan
Common Agricultural Policy measures — the measure's conditions inside the plan from the start.
LEADER
Local action group project grants for rural business and community — an application from your plan, not a blank page.
You can enter the measure's web address when drafting the plan and the AI takes its content into account, so you can check compliance before submitting. Whether the grant is awarded and which costs are eligible is always decided by PRIA or the local action group.
Excel is fine for a table. A farm investment needs a system.
Excel isn't a bad tool — it just knows nothing about the season, dependencies or what a grant report will ask for. Here's where it stops being enough.
| Projektiassistent | Excel | |
|---|---|---|
| Schedule and season | Gantt with dependencies and buffers | Dates in cells, links in your head |
| Impact of a delay | Visible at once on the work that follows | You have to work it out yourself |
| Budget | Net, VAT and free balance in real time | Formulas that break in copies |
| Where information lives | One project workspace | Files, emails and the phone |
| Decisions | Decision log with rationale | In your memory or a notebook |
| Risks | Risk register, risk score = impact × probability | Usually none |
| Report | AI status summary from the same data | Written up by hand |
Family, staff, adviser and accountant — each with their own permissions
A farm project holds budgets, loan terms, quotes and partner details. Access is checked on every request. Permission levels and the decision log come with every plan; the audit log, versions and workspaces are in the Business plan.
Three permission levels
Viewer, Editor and Admin. An adviser or accountant can be a Viewer — they see and comment but can't edit anything.
Invitations and revoking access
Staff, the builder or an adviser are invited by email. When the work ends, the share can be removed immediately.
Workspaces
Several businesses, a cooperative or separate lines of business in their own workspaces; a role profile sets which modules a user can see or edit.
Audit log
Major changes, decisions, risks and approvals on one timeline, with who and when.
Encrypted connection
All traffic over HTTPS with HSTS; every request checks that the data belongs to an environment the user has access to.
Data export and GDPR
“Export my data” downloads a copy of your personal data, “Delete my account” removes the account; the project document exports as PDF or DOCX.
If you'd like to go through data protection questions before adoption — for example who should get access and how much — write to us. We'll answer question by question. Contact →
The right methodology for an agricultural project
A phased Waterfall for investment and infrastructure projects — design, permits, construction, commissioning — with a Gantt view and milestones; a simple project with minimal overhead for smaller seasonal work. Switching methodology never alters the project's substance.
Start with one real investment, not with digitalising the whole farm
New software doesn't have to be rolled out across the whole business at once. The fastest way to see the value is to take your next investment or grant project and run it through Projektiassistent — ideally before the season starts.
One project
Pick your next investment or PRIA/LEADER project and build its plan. The trial lasts 14 days (up to 3 projects) and no credit card is required.
Pilot with the team
Invite family members, the farm foreman, the accountant or an adviser — each with their own permissions. The first status summary shows whether it saves time.
Whole business
If the pilot works, bring the remaining investments and seasonal plans into the portfolio on the Business plan, and separate businesses or lines of business into workspaces if needed.
Frequently asked questions from farms and rural businesses
Is Projektiassistent suitable for a small farm?
Yes. You can start with one investment and a couple of users — the Standard plan covers Gantt, Kanban, risks, budget and the AI plan for up to 20 active projects. When several businesses, a cooperative or separate lines of business share the workspace, the Business plan adds the portfolio view, workspaces, role profiles and up to 100 active projects. Size isn't the requirement; the requirement is an investment too big to keep only in your head.
Can we keep several investments and seasonal plans in the same workspace?
Yes. The Business plan's portfolio view shows every project on one screen: each carries a health score (on track, monitoring, at risk, blocked), and overdue tasks and risks show up as signals. Dependencies between projects are mapped — if the dryer delivery drags on, you can see what it does to the harvest plan.
Does Projektiassistent help with PRIA or LEADER grant applications and reporting?
Yes. The AI prepares a structured application from the project plan for the chosen measure (3 a month on Standard, unlimited on Business), and the own contribution or building permit can be recorded as milestones for approval — the project stays in Draft status until you decide to launch it. Every cost line in the budget carries net, VAT, supplier and invoice number, so the cost list needed for interim and final reports is already in the project. You submit the application yourself through the funder's channel, and whether the grant is awarded and which costs are eligible is decided by PRIA or the local action group.
Can the bank, an adviser or the builder get access — and how much?
Each gets exactly as much as they need. Sharing a project has three permission levels — Viewer, Editor and Admin — so the bank or the accountant can see the status without changing anything, and a builder's or adviser's share can be removed immediately when the work ends. For the owners or the bank, the AI drafts a status summary and the project document can be shared as PDF or DOCX.
Does Projektiassistent replace accounting software or a field record book?
No. It is a workspace for planning and managing investments and projects — plan, schedule, budget, risks, decisions and reports. Accounting, field records and animal registration stay in their own systems; the project budget does produce a cost summary for reporting, but it doesn't replace your accounts. On the Business plan, Projektiassistent connects to existing systems through API tokens and webhooks.
How does the plan account for the season and the weather?
Seasonal windows — sowing, harvest, the construction period or moving the herd before winter — are set as dependencies in the Gantt view, with buffers between them. The system doesn't read weather forecasts itself: if spring is wet or a delivery is late, you change the task's dates, and the dependencies and critical path show which follow-on work and milestones are put at risk. The what-if simulation in the Business plan lets you play through a delay's impact on the project end before deciding.
How is the farm's data protected?
All traffic is encrypted (HTTPS and HSTS) and access is checked on every request; on the Business plan, changes are recorded in the audit log with who and when. Users can download a copy of their personal data and delete their account. Data processing is described in detail in the privacy policy.
Can we start with a single investment?
Yes — and that's the most sensible way, ideally before the season starts. The trial lasts 14 days, includes up to 3 projects and 20 AI requests and requires no credit card. The AI funding application and Business plan features (portfolio, what-if, workspaces) are not part of the trial — if you'd like to see them and your own project first, request a demo through the contact page.
Let's make your next investment decision-ready
Try 14 days free — 3 projects and 20 AI requests, no credit card required. Want to see how it looks with your own project first? Request a demo.