Project Assistant – AI-Powered Project Management and Planning Platform

If you’ve ever spent hours putting together a project plan, sent it out to your team, and been met with silence – you know exactly what we’re talking about. Project management is hard not because the tasks are difficult, but because there are so many of them, they’re constantly changing, and everything is interconnected.

Project Assistant was born from that need: to create a platform that doesn’t pile even more work onto the project manager’s shoulders, but takes some of it off.

What if the project plan wrote itself?

The AI in Project Assistant isn’t a trendy buzzword in a brochure – it’s a real assistant that works inside the project. Describe your project briefly and the AI automatically generates a task breakdown complete with roles and deadlines. An initial project plan is ready in minutes, not hours.

The AI can also (the status summary is included in every plan; meeting notes and recommendations are part of the Business plan):

• Generate a status summary from all project data – in seconds, not hours
• Process meeting notes and find the tasks, risks and decisions in them
• Provide recommendations to the project manager – missing activities, signs of overload and risk hotspots

Meeting notes are a particularly valuable feature: paste free-text notes and the system can create trackable work items from them right away. No agreement made in a meeting will ever be forgotten before you get a chance to write it down.

Planning that sees the project as a whole

A good project plan isn’t just a list of tasks with dates – it’s a living document that reflects reality. Project Assistant’s planning tools were built with exactly that in mind.

Gantt Chart and Timeline

• Visual timeline – edit start, end, progress and buffer right on the task row
• Task dependencies – arrows show what has to finish first
• Automatic critical path calculation – you always know which tasks actually affect the final deadline
• Buffer management (slack in days) for more realistic planning

Baseline Tracking Capture the original plan's dates and hours and track whether the project is on schedule. Tasks that have slipped against the baseline or grown in effort are badged automatically – no more comparing Excel spreadsheets side by side every morning.

Scenario Analysis (What-If) In the Business plan, before making a final decision you can simulate options: what happens to the end date if one task slips by ten days? The answers are now data-driven.

Resources and team in balance

An overloaded team is the primary enemy of projects. The Business plan’s resource planning view shows each member’s load across all projects – overloaded team members stand out immediately and you can redistribute work before anyone burns out. Each person enters their weekly capacity in hours and the system compares it with the planned hours, ensuring realistic deadlines.

Risks and decisions – documented, not forgotten

In most projects, risk management is what everyone knows they should be doing, but never gets done. Project Assistant’s risk register makes the process straightforward:

• Every risk receives a probability and impact rating
• An owner and mitigation strategy are assigned
• In the Business plan’s portfolio view, you see risks across all projects

The decision log is the project manager’s safety net: if someone asks three months later why a certain decision was made, the answer is just one click away – complete with context, rationale, and the names of the decision-makers.

Collaboration where your team already is

Project Assistant is built around teamwork. Sharing projects takes a few clicks, users have three access levels (Viewer, Editor, Admin), and everyone works in the same project.

In the Business plan, notifications about major project events go directly where your team works – Slack or Microsoft Teams. Task deadlines reach your calendar through a calendar feed, whether that’s Outlook, Google Calendar, or Apple Calendar.

Getting started is easy

1. Sign up and launch a 14-day free trial – up to 3 projects and 20 AI requests, no credit card required
2. Create your first project, describe it briefly, and let the AI generate an initial task breakdown
3. Invite your team and, in the Business plan, set up Slack or Teams notifications
4. Fix the baseline – your project is now fully trackable

After the trial period, there are two options: the Standard plan (€29/month) for individual project managers and small teams, and the Business plan (€99/month) for larger organisations that need the portfolio, resource planning, What-If simulation and integrations. Upgrades take effect immediately; a cancelled subscription stays active until the end of the billing period.

14-day free trial, no credit card required. See for yourself how much time you can save.