If you’ve ever spent hours putting together a project plan, sent it out to your team, and been met with silence – you know exactly what we’re talking about. Project management is hard not because the tasks are difficult, but because there are so many of them, they’re constantly changing, and everything is interconnected.
Project Assistant was born from that need: to create a platform that doesn’t pile even more work onto the project manager’s shoulders, but takes some of it off.
What if the project plan wrote itself?
The AI in Project Assistant isn’t a trendy buzzword in a brochure – it’s a real assistant that works inside the project. Describe your project briefly and the AI automatically generates a task breakdown complete with roles and deadlines. An initial project plan is ready in minutes, not hours.
The AI can also:
- Generate a status summary from all project data – in seconds, not hours
- Process meeting notes and automatically extract tasks, risks, and decisions
- Provide personalised recommendations to the project manager by analysing the project’s status
- Answer questions in conversational form directly within the project context – the AI knows your project data
Meeting notes are a particularly valuable feature: upload free-text notes and the system automatically creates trackable work items. No agreement made in a meeting will ever be forgotten before you get a chance to write it down.
Planning that sees the project as a whole
A good project plan isn’t just a list of tasks with dates – it’s a living document that reflects reality. Project Assistant’s planning tools were built with exactly that in mind.
Gantt Chart and Timeline
- Visual timeline with drag-and-drop functionality
- Task dependencies – changes cascade through the entire chain
- Automatic critical path calculation – you always know which tasks actually affect the final deadline
- Buffer and lag time management for more realistic planning
Baseline Tracking Capture a snapshot of the original plan and track in real time whether the project is on schedule, ahead, or behind. Deviations are detected and reported automatically – no more comparing Excel spreadsheets side by side every morning.
Scenario Analysis (What-If) Before making a final decision, you can model different scenarios: what happens if we add two weeks? How does removing one team member affect the rest of the schedule? The answers are now data-driven.
Resources and team in balance
An overloaded team is the primary enemy of projects. Project Assistant’s workload panel shows each member’s load across all projects in real time – overloaded team members stand out immediately and you can redistribute work before anyone burns out. Weekly capacity planning accounts for holidays and other absences, ensuring realistic deadlines.
Risks and decisions – documented, not forgotten
In most projects, risk management is what everyone knows they should be doing, but never gets done. Project Assistant’s risk register makes the process straightforward:
- Every risk receives a probability and impact rating
- An owner and mitigation strategy are assigned
- At the portfolio level, you get a consolidated view of risks across all projects
The decision log is the project manager’s safety net: if someone asks three months later why a certain decision was made, the answer is just one click away – complete with context, rationale, and the names of the decision-makers.
Collaboration where your team already is
Project Assistant is built around teamwork. Sharing projects takes a few clicks, users have four access levels (viewer, editor, admin, owner), and changes are reflected in real time for everyone.
Notifications go directly where your team works – Slack or Microsoft Teams. Project deadlines sync automatically to your calendar, whether that’s Outlook, Google Calendar, or Apple Calendar.
Getting started is easy
- Sign up and launch a 14-day free trial – all Pro features available immediately, no credit card required
- Create your first project, describe it briefly, and let the AI generate an initial task breakdown
- Invite your team and set up Slack or Teams notifications
- Fix the baseline – your project is now fully trackable
After the trial period, there are two options: the Pro plan (€29/month) for individual project managers and small teams, and the Business plan (€99/month) for larger organisations. Both can be changed or cancelled at any time.
14-day trial with all features. See for yourself how much time you can save.