Projektiassistent — Every Project Manager's Tool for Winning Back Hours Each Week

Every project manager knows the feeling: a week packed with meetings, status reports, emails and putting out fires. Less and less time is left for the actual work of managing the project. So what if a large part of that repetitive work — writing reports, noting down action items, notifying the team — were done for you by one smart tool?

Projektiassistent is exactly that — a complete project management platform built to give you back hours of your work week.

All projects, one place

In Projektiassistent you can create projects either manually or from templates, archive finished projects, and view the status of all projects at once in the portfolio view. The portfolio view shows each project's health score (On track, Watch, At risk, Blocked) and signals such as overdue tasks and risks, while cross-project dependencies are recorded on each project — at a single glance it's clear where the fire is and where everything is fine.

When a project changes, you can use scenario analysis (What-If) to see how a delay in one task shifts the project end date, and compare options before you make a final decision.

Planning that actually works

Projektiassistent's planning tools are built for the project manager, not just present for show:

• A Gantt chart — edit the start, end, progress, buffer and dependency on the task row and the schedule is redrawn right away
• Critical path calculation — the system shows which tasks affect the project's final deadline
• Task dependencies — dependency arrows show what has to finish first
• Baseline saving and comparison — lock in the original plan and see how far reality has drifted from it

Resource planning is a separate view where you can see each team member's workload across all projects, spot overload before someone burns out, and plan realistically by comparing planned hours with each person's weekly capacity.

Artificial intelligence that handles the routine for you

This is where Projektiassistent truly stands out. The built-in AI helps you save time at every step:

Status reports in seconds. The AI generates a project status summary automatically based on all the project data. Work that used to take an hour is done with a single click.

Meeting notes processing. Paste your meeting notes and the AI finds the action items, risks and decisions — and, if you choose, creates them in the project right away. No action agreed in a meeting goes unnoticed.

Starting a new project in minutes. Write a project description and the AI generates an initial task structure. You no longer start from a blank page.

Personalized recommendations. The AI analyzes your project and points out missing activities, signs of overload and risk hotspots — like an experienced colleague who reviews your project and honestly tells you what they notice.

Risks and decisions written down, not kept in your head

Good project management means that important decisions and risks don't live only in your head or scattered across emails. In Projektiassistent there's a clear place for them:

The risk register keeps all the project's risks, along with their probability, impact and mitigation measures, in one place. Each risk can be assigned an owner who actively monitors it.

The decision log records important decisions along with their context and rationale. When someone asks half a year later why a particular choice was made — the answer is always there to find.

Milestones create clear checkpoints in the project's progress, to which you can attach an approval workflow so that every phase passes the required quality check.

Keeping the team in the loop automatically

A big part of a project manager's job is communication — notifying, sharing status, keeping the team in sync. Projektiassistent helps automate this:

• Slack and Microsoft Teams integration — notifications about major project events reach the team automatically, right where they already work
• Calendar feed (iCal) — task deadlines appear in Outlook, Google Calendar or Apple Calendar
• Project sharing with flexible permission levels — everyone gets exactly as much access as they need

Reporting that looks professional

When management asks for an overview or a client wants a status report, you can export the project document from Projektiassistent as PDF or DOCX. You can choose from five design templates and preview it before sending. The result is a clean, professional document — not slides thrown together in a hurry.

Features built for the enterprise

For larger organizations, the Projektiassistent Business plan offers even more:

• Workspaces for different departments or teams
• Role-based access management at the module level — an accountant has access to the audit log feature, but not to the AI feature
• Workflows and forms for automating approval processes, with SLA tracking
• An audit log that records significant changes with who made them and when, plus version restore
• API tokens and project webhooks for connecting Projektiassistent to other enterprise systems

Start today

The portfolio view, What-If simulation, resource planning, meeting notes processing, AI recommendations and the Slack, Teams and calendar integrations are also part of the Business plan. The Gantt chart, critical path, baseline, risk register, decision log, milestones, status summary and export are included in every plan.

Projektiassistent can be tried free for 14 days — no credit card required, with up to 3 projects and 20 AI requests. If it suits you, the choice is simple: the Standard plan (€29/month) is right for individual project managers and small teams, while the Business plan (€99/month) covers large teams and organizations with up to 100 active projects.

If you're tired of project management meaning mostly emails, spreadsheets and meetings — it's time to try a tool built to make your work simpler, not more complicated.

Come and try Projektiassistent — your work week will thank you.